Employee IT Training: How to Create an Employee Technology Policy

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Staying ahead of the technology curve is paramount for businesses in today’s world. One crucial aspect that often goes overlooked is employee IT training and the need for clear policies. Here we discuss the process of creating a comprehensive employee technology policy that empowers your workforce while safeguarding your organization’s digital assets and tech infrastructure.

Why Employee IT Training Matters

Before delving into the nitty-gritty of crafting your technology policy, let’s address why employee IT training is so essential. In our increasingly connected world, employees are at the forefront of a company’s cybersecurity defense. 

A well-trained workforce can identify and mitigate potential threats, protecting sensitive data and maintaining the integrity of your IT infrastructure.

Step 1: Define Your Objectives

Creating a successful employee technology policy begins with setting clear objectives. Ask yourself what you want to achieve through IT training. 

Is it to enhance cybersecurity awareness, improve productivity through technology proficiency, or both? 

Clearly defined objectives will shape the content and focus of your policy.

Step 2: Identify Training Needs

To cater to the diverse needs of your employees, it’s crucial to assess their current IT skill levels. Conduct surveys or interviews to pinpoint areas where training is most needed. 

Common areas for improvement include cybersecurity awareness, software proficiency and data handling best practices.

Step 3: Develop Customized Training Modules

Now that you understand your employees’ IT training needs, it’s time to develop customized training modules. These should be tailored to address specific skill gaps and aligned with your defined objectives. 

For instance, if your primary concern is cybersecurity, include modules on phishing awareness, password security and safe browsing practices.

Step 4: Communicate Expectations

Transparency is key when implementing an employee technology policy. Communicate your expectations clearly to your workforce. 

Explain the importance of the policy, the benefits it brings to both the organization and the employees, and the consequences of noncompliance.

And, if you want to fill compliance gaps, mitigate risk and keep you on track, check out our managed compliance services.

Step 5: Delivery and Accessibility

Effective training delivery is as crucial as the content itself. Consider various training methods, including in-person sessions, webinars, e-learning platforms and workshops. 

Ensure that the training is accessible to all employees, regardless of their location or work schedule.

Step 6: Regular Evaluation and Updates

The tech landscape evolves rapidly, and your employee technology policy should adapt accordingly. Establish a system for regular evaluation and updates to keep the training content relevant and up to date. 

Cyber threats change, and so should your defense strategy.

IT Training: A Continuous Journey

Creating an employee technology policy is not a one-time endeavor. It’s an ongoing process that requires dedication and commitment. As your organization grows and technology advances, your policy will need to evolve. 

Remember, your employees are your most significant asset, and investing in their IT training is an investment in the security and success of your business.

The OrlanTech Advantage

OrlanTech understands the complexities of employee IT training and technology policy creation. With our expertise in managed IT services, we can help you develop and implement a customized employee technology policy that fits your organization’s unique needs. 

Our experienced team will work closely with you to ensure your employees are well-prepared to face the challenges of the digital age.

Contact us or book a meeting today to learn more about how we can assist you in developing a robust IT training program and policy for your workforce.



OrlanTech is a managed service provider (MSP) that was founded in 1995 and is now the market leader in delivering technology-as-a-service to small and medium size businesses (SMB) in the central Florida area.

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