Best Practices for Financial and Accounting Cybersecurity Services

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Financial and accounting firms have evolved significantly as we rely more on technology to handle sensitive data. While this technological shift has improved efficiency and convenience, it has also opened up a Pandora’s box of cybersecurity challenges. Protecting your financial and accounting data is no longer an option; it’s an imperative. As a managed service provider, we understand the importance of safeguarding your data, which is why we’re sharing these best practices for cybersecurity services in the financial and accounting industries.

1. Develop a Robust Cybersecurity Policy

The foundation of any effective cybersecurity strategy is a well-defined policy. Your policy should outline the principles, rules and procedures for safeguarding your financial and accounting data. 

It’s not just about having a policy; it’s about ensuring that every member of your team understands and follows it diligently. Regularly review and update this policy to adapt to evolving threats and technologies.

2. Employee Training and Awareness

Your employees can be your strongest line of defense or your weakest link in cybersecurity. Investing in comprehensive cybersecurity training programs is crucial. 

Ensure your staff knows how to recognize phishing attempts, the importance of strong passwords and the risks associated with sharing sensitive data. Encourage a culture of cybersecurity awareness within your organization. Reward team members who identify and report suspicious emails or texts. 

3. Data Encryption Is Non-Negotiable

Encrypting sensitive financial and accounting data is akin to placing it in a virtual safe. Data encryption ensures that even if hackers manage to breach your defenses, the data they obtain is unreadable without the decryption key. 

The right cybersecurity services partner can help you implement encryption for data both at rest and in transit to maximize security.

4. Regular Software Updates and Patch Management

Outdated software is a playground for cybercriminals. They often exploit known vulnerabilities in software and IT infrastructure to gain access to your systems. 

Regularly update all software, including operating systems and third-party applications. Implement a robust patch management process to ensure that security patches are applied promptly. If your IT staff are stretched too thin to take care of these tasks promptly, looking for co-managed IT support could help. 

5. Multi-Factor Authentication (MFA)

Passwords alone are not enough to protect your systems. Implementing MFA adds an extra layer of security by requiring users to provide two or more forms of identification before gaining access. 

This significantly reduces the risk of unauthorized access to your cloud-based or on-premises data, even if passwords are compromised.

6. Firewall and Intrusion Detection Systems

Firewalls act as a barrier between your internal network and external threats. Combine them with intrusion detection systems to monitor network traffic for suspicious activities. These systems can detect and respond to potential threats in real time, reducing the impact of cyberattacks.

7. Regular Security Audits and Penetration Testing

You can’t improve what you don’t measure. Regularly assess your cybersecurity posture through security audits and penetration testing. These tests simulate cyberattacks to identify vulnerabilities that need to be addressed. Keep in mind that cybersecurity is an ongoing process, not a one-time event.

8. Data Backup and Recovery Plan

Despite your best efforts, data breaches can still occur. Having a robust data backup and recovery plan in place is essential. Regularly back up your financial and accounting data and store it in secure, offsite locations. Ensure you have a tested and documented plan for data restoration in case of an incident, whether it’s manmade or a natural disaster.

9. Vendor Risk Management

In the interconnected world of finance and accounting, you often rely on third-party vendors and software solutions. However, these outside vendors can introduce additional security risks. Implement a comprehensive vendor risk management program that assesses the cybersecurity practices of your suppliers and holds them to high standards. Another incentive to take these steps? You may not be able to obtain a cyber insurance policy without vetting your vendors. 

10. Incident Response Plan

In the unfortunate event of a cybersecurity incident, having a well-defined incident response plan is crucial. This plan should outline the steps to take when an incident occurs, from containment to recovery. A rapid response can minimize damage and downtime.

And, if you’re unsure how to develop one, a cybersecurity services partner can help you on that path.

11. Compliance With Regulations

Financial and accounting industries are heavily regulated, with stringent data protection laws. Ensure that your cybersecurity practices comply with all relevant regulations, such as FINRA, GDPR, HIPAA or Sarbanes-Oxley. Noncompliance can result in severe penalties.

12. Continuous Monitoring and Threat Intelligence

Cybersecurity threats are constantly evolving. To stay one step ahead, invest in continuous monitoring and threat intelligence services. These provide real-time information on emerging threats and vulnerabilities, allowing you to adapt your defenses accordingly.

Implementing Cybersecurity Services Best Practices

Financial and accounting industries handle sensitive data that is of great value to cybercriminals. By implementing these best practices, you can significantly reduce the risk of data breaches and ensure the confidentiality, integrity and availability of your financial and accounting data.

At OrlanTech, we understand the unique challenges that financial and accounting firms face in the realm of cybersecurity. Contact us or book a meeting today; our expert team is here to help you implement these best practices and tailor them to your specific needs. 

Remember, cybersecurity is an ongoing commitment, and being proactive today can save you from costly consequences tomorrow.



OrlanTech is a managed service provider (MSP) that was founded in 1995 and is now the market leader in delivering technology-as-a-service to small and medium size businesses (SMB) in the central Florida area.

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