VoIP Phone Systems for Business: The Benefits of Managed Voice

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Communication is key in today’s fast-paced business world. But traditional landline phone systems are rapidly becoming a thing of the past. If you’re looking for a more flexible, cost-effective and feature-rich solution for your business communication needs, it’s time to explore the world of VoIP (voice over internet protocol) phone systems for business. 

Here are 11 benefits of managed voice to help you understand why a VoIP solution could be just the upgrade your business needs.

1. Cost-Efficiency That Counts

Running a business is all about the bottom line, and VoIP phone systems can help you cut costs where it matters most. Traditional phone systems come with hefty installation and maintenance fees, along with long-distance call charges that can quickly add up. 

Managed voice, on the other hand, utilizes your existing internet connection, eliminating the need for a separate phone line. This can result in significant savings on your monthly phone bill.

2. Scalability for Growing Businesses

One of the standout features of managed voice solutions is their scalability. Whether you’re a small startup or a growing enterprise, VoIP phone systems for business can effortlessly adapt to your changing needs. 

Adding or removing phone lines or extensions is as simple as a few clicks, making it a breeze to accommodate new employees or branch out to new locations without the headaches of traditional phone systems.

3. Flexibility and Mobility

Flexibility and mobility are essential in today’s business landscape. Managed voice systems allow you to take your office phone wherever you go. With a softphone app installed on your mobile device or laptop, you can make and receive calls from anywhere with an internet connection. 

This is a game-changer for remote work, ensuring that your team remains connected, even when working from different locations.

4. Feature-Rich Communication

Managed voice solutions come packed with a range of features that can enhance your business communication. These can include voicemail-to-email transcription, call forwarding, video conferencing and auto-attendants. These features not only improve your communication efficiency but also enhance the professionalism of your business.

5. Reliability and Redundancy

Downtime is the enemy of business productivity. VoIP managed voice services often come with redundancy features to ensure that your communication remains uninterrupted even in the face of network issues or power outages. 

As a managed service provider, we’ve seen this reliability can be a game-changer, especially for businesses that rely heavily on constant communication.

6. Seamless Integration

VoIP managed phone systems are designed to integrate seamlessly with other business software, applications and cloud solutions. Whether it’s your CRM, email or productivity tools, you can enjoy a streamlined workflow by linking your phone system with your existing software. This ensures that all your essential business tools work harmoniously, saving you time and effort.

7. Enhanced Customer Experience

Happy customers are the lifeblood of any business. VoIP phone systems for business offer features that can elevate your customer service. Features like call routing and IVR (interactive voice response) systems ensure that your customers are directed to the right department or person, providing a smoother and more efficient customer experience.

8. Environmental Friendliness

Going green is not just a trend; it’s a responsibility. VoIP managed voice solutions are more environmentally friendly than traditional phone systems. By reducing the need for physical infrastructure and lowering energy consumption, your business can make a positive impact on the environment while cutting costs.

9. Security and Compliance

In the age of data breaches and privacy concerns, security is paramount. Many VoIP providers prioritize security, offering encryption and robust authentication methods to protect your calls and data. 

This can be especially important for businesses that deal with sensitive information or have regulatory compliance requirements.

10. Cost-Effective International Communication

For businesses with international connections, VoIP phone systems can be a game-changer. International calls through traditional phone lines can be exorbitant. 

With managed voice, you can make international calls at significantly lower rates, saving your business a substantial amount in the long run.

11. 24/7 Support and Maintenance

When you opt for a managed voice solution, you’re not just getting a phone system; you’re gaining a reliable partner. Many providers offer 24/7 support and regular maintenance to ensure that your communication remains smooth and trouble-free. 

This means fewer disruptions and more peace of mind for your business.

VoIP Phone Systems for Business: Propelling Your Organization Forward

From cost-efficiency and scalability to flexibility and enhanced features, VoIP systems offer a wide array of benefits that can propel your business into the modern age of communication.

At OrlanTech, we understand that each business has unique communication needs. Our team of experts is dedicated to helping you find the right VoIP phone systems for business tailored to your specific requirements. Contact us or book a meeting to embrace the future of business communication with VoIP, and unlock the potential for increased efficiency, cost savings and customer satisfaction.



OrlanTech is a managed service provider (MSP) that was founded in 1995 and is now the market leader in delivering technology-as-a-service to small and medium size businesses (SMB) in the central Florida area.

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